Search for Legal Agreement applications in ASSURE

You can search ASSURE for Legal Agreement applications.

1. On the menu bar, click Search and then General Search.

   The General Search screen appears.

2. Enter as many search criteria as you can.

   General Search

   General Search criteria

   Field	Description
   Reference	An identifier for the record or records being sought. For example, an Application Number, Alternative Reference, Legal Agreement Reference, and so on.
   Name	The name of any person associated with the record or records. For example, any applicant, agent, interested party, solicitor, consultee, and so on. Partial searches with a minimum of three characters are allowed.
   Address	The address of any associated person, premises, site, or other location. Use Find Address to search the gazetteer. Tell me more Alternatively, enter broader search criteria directly into the field below the button. Partial searches with a minimum of three characters are allowed (for example, postcode searches).
   Include LPG address data	Whether to include Property records in the search results. This option is available only to system administrators.
   Select Module	Which specific Land & Property modules you want to search. Click ✚ Add Row and select the required module(s). Click Delete Row to remove an unwanted module. Note: If you provide only General Search criteria, the Select Module dialog opens automatically with all except Land Charges Registration pre-selected.

   Legal Agreements

   Legal Agreements criteria

   Field	Description
   Legal Agreement Type	Searches the Type field on the Details tab.
   Planning Application Reference	Searches the Details and Associated Applications tabs for the given Application Number.
   Date Type*	The type of date by which applications are to be searched; for example: Date Made. Include only applications on or after the Date From date, and on or before the Date To date. Click ✚ Add Row to add this date criterion.
   Additional Filter*	A filter type; for example: Case Officer. Click ✚ Add Row to open an Additional Filter dialog in which you can select one or more instances of the selected filter type.
   * You can specify multiple dates and filters. Click Delete Row to remove a date or filter.

   Tip

   If no records are found, try adding a date criterion with a likely range.

3. Click Search.

   The search results are tabulated and paged. You can vary the number of results shown on each page (either 10, 20 or 50 results).

   You can change and reorder the columns in the table by using the Cog menu that appears immediately above and to the left; ASSURE remembers your choices the next time you log in. You can also sort the results by any column, but ASSURE reinstates the default sort order at the next search.

   Show me the optional columns that are most relevant to Legal Agreement applications

   Search results for Legal Agreement applications

   Column	Description
   Active	Whether the application is active (Yes) or deactivated (No).
   Module	Set to LA.
   Reference	The Legal Agreement Reference, or a Property Reference. If this number is linked, you can click it to open the application in a separate browser tab.
   Details	The site location of the Legal Agreement application.
   Job Type	The Legal Agreement application type, or LPG Property for a Property record.
   Status	The application's current status.
   Name and Address	The name and address of a person who is referenced by the application, depending on who or what was searched for. Typically the first interested party.
   Deactivated Date	When the application was deactivated.
   Verification Officer	The Verification Officer of this application.
   Implementing Officer	The Implementing Officer of this application.
   Made Date	When the legal agreement was made.
   Date Signed	When the legal agreement was signed.
   Discharged Date	When the legal agreement was discharged.
   Not Implemented Date	When the legal agreement was not implemented.
   Created Date	When the application was created.
   Parent Type	The type of the parent application; for example: Planning Application or Appeal.
   Parent Reference	The parent Application Number or Reference.
   Development Description	The description of the proposed development.
   Case Officer	The Case Officer of this application.

   If you are not permitted to view a particular application, only its Reference and Details fields are populated.

4. You can select one or more search results and then use the buttons below the table.

   • Tick the checkboxes of individual results to select them.

   • Click Select All to select all the results.

   • Click Select Displayed to select the results on the current page.

   • Click Clear All to de-select all results.

   If you select a Property record you can use the Map to edit the property's geometry (position and boundary).

   Operations on the search results

   Button	Description
   Create Letters	Opens the Documents screen in a separate browser tab, allowing you to create letters or other documents based on the selected items, provided that they all use the same document group.
   Actions	Available only if at least one record is selected: Activate: Activates the selected deactivated applications, effectively reversing the effect of deactivating them. Allocate Officer: Allocates new officers to the selected applications. Deactivate: Deactivates the selected active applications, effectively making them uneditable and unusable. Delete: Deletes the selected deactivated applications, removing them completely from ASSURE and optionally removing any associated documents from NEC Document Management. Note: The Resurrect Application and Withdraw Application options are not currently supported.
   Excel	Exports the selected results to either a Microsoft Excel file (GeneralSearchResult.xlsx) or a PDF file (GeneralSearchResult.pdf). Note: Before exporting to PDF, reduce the number of displayed columns to the minimum required, as the page size is limited to A4 landscape.