Search for Asset applications in ASSURE

You can search ASSURE for Asset applications.

1. On the menu bar, click Search and then General Search.

   The General Search screen appears.

2. Enter as many search criteria as you can.

   General Search

   General Search criteria

   Field	Description
   Reference	An identifier for the record or records being sought. For example, the Asset Application Reference, Alternative Reference, and so on.
   Name	The name of any person associated with the record or records. For example, the enquirer. Partial searches with a minimum of three characters are allowed.
   Address	The address of any associated person, premises, site, or other location. Use Find Address to search the gazetteer. Tell me more Alternatively, enter broader search criteria directly into the field below the button. Partial searches with a minimum of three characters are allowed (for example, postcode searches).
   Include LPG address data	Whether to include Property records in the search results. This option is available only to system administrators.
   Select Module	Which specific Land & Property modules you want to search. Click ✚ Add Row and select the required module(s). Click Delete Row to remove an unwanted module. Note: If you provide only General Search criteria, the Select Module dialog opens automatically with all except Land Charges Registration pre-selected.

   Assets

   Assets criteria

   Field	Description
   Designated Heritage Asset ✚	Opens the Designated Heritage Assets dialog in which you can select one or more ID Designated Heritage Asset codes.
   Non-designated Heritage Asset ✚	Opens the Non-Designated Heritage Assets dialog in which you can select one or more ID Non-Designated Heritage Asset codes.
   Asset of Community Value ✚	Opens the Asset of Community Values dialog in which you can select: Land (Asset of Community Value) Building (Asset of Community Value)
   Asset Type ✚	Enter 3 or more characters and click plus Opens the Asset Types dialog in which you can select one or more Asset Type codes. At least three characters are required because there are too many types to list all at once.
   Heritage Asset Name	The name by which the asset is most commonly known.
   Statutory Name	The official name of the protected area given in the asset's designation.
   Statutory Description	The legal description or classification of the asset.
   Date Type*	The type of date by which applications are to be searched; for example: Received Date. Include only applications on or after the Date From date, and on or before the Date To date. Click ✚ Add Row to add this date criterion.
   Additional Filter*	A filter type; for example: Protection Type. Click ✚ Add Row to open an Additional Filter dialog in which you can select one or more instances of the selected filter type.

   * You can specify multiple dates and filters. Click Delete Row to remove a date or filter.

   Tip

   If no records are found, try adding a date criterion with a likely range.

3. Click Search.

   The search results are tabulated and paged. You can vary the number of results shown on each page (either 10, 20 or 50 results).

   You can change and reorder the columns in the table by using the Cog menu that appears immediately above and to the left; ASSURE remembers your choices the next time you log in. You can also sort the results by any column, but ASSURE reinstates the default sort order at the next search.

   Show me the optional columns that are most relevant to Asset applications

   Search results for Asset applications

   Column	Description
   Active	Whether the application is active (Yes) or deactivated (No).
   Module	Set to Asset.
   Reference	The Application Number, or a Property Reference. If this number is linked, you can click it to open the application in a separate browser tab.
   Details	The site location of the asset.
   Job Type	The asset type, or LPG Property for a Property record.
   Status	The application's current status. Open Under Consideration Approved Approved - Appeal Lodged Approved - Appeal Decided Refused Withdrawn
   Name and Address	The name and address of a person who is referenced by the application, depending on who or what was searched for. Typically the first interested party.
   Deactivated Date	When the application was deactivated.
   Responsible Officer	The Case Officer of this application.
   Case Officer	The Case Officer of this application.
   Asset Class	The asset class of the asset.
   Heritage Category	The heritage category of the asset.
   Heritage Asset Name	The name of a heritage asset.
   Statutory Name	The legal name of the asset.
   Description	The legal description of the asset.
   Created Date	When the application was created.
   Received Date	When the information was first received.
   Compilation Date	When an inventory entry was first added.
   Protection Start Date	When a specific protection designation starts.
   Protection End Date	When a specific protection designation ends. Also know as the Delisted Date.
   Protection Type	The type of protection for the asset.
   Protection Grade	The grade of protection for the asset.

   If you are not permitted to view a particular application, only its Reference and Details fields are populated.

4. You can select one or more search results and then use the buttons below the table.

   • Tick the checkboxes of individual results to select them.

   • Click Select All to select all the results.

   • Click Select Displayed to select the results on the current page.

   • Click Clear All to de-select all results.

   If you select a Property record you can use the Map menu to edit the property's geometry (position and boundary).

   Operations on the search results

   Button	Description
   Create Letters	Opens the Documents screen in a separate browser tab, allowing you to create letters or other documents based on the selected items, provided that they all use the same document group.
   Actions	Available only if at least one record is selected: Withdraw Application: Withdraws the selected applications. Resurrect Application: Resurrects the selected applications, effectively reversing the effect of withdrawing them.
   Excel	Exports the selected results to either a Microsoft Excel file (GeneralSearchResult.xlsx) or a PDF file (GeneralSearchResult.pdf). Note: Before exporting to PDF, reduce the number of displayed columns to the minimum required, as the page size is limited to A4 landscape.