Close obsolete properties and organisations

The LLPG Updates schedule ensures that changes in your authority's Corporate gazetteer are reflected in the ASSURE Public Protection gazetteer. This can include closing properties or entire streets.

Thus a property or organisation may become obsolete if the LLPG Updates schedule either:

Closes the LPG Property record on which the PP Property or Organisation record depends.
Closes the Street record to which the PP Property or Organisation record refers.

To be consistent, these obsolete properties and organisations also need to be closed if possible.

Closing premises made obsolete by property closures

On the Home screen, in the General section, click Closed Properties.

The List of Closed Properties screen appears, listing LPG Property records that are closed, any dependent PP Property and Organisation records that are still open, and whether or not those records themselves have any open linked records.
Click the linked Property Ref of a property or organisation you want to close.

A Details For {Address} screen opens in a separate tab of your browser.
For a property, on the Address tab, enter the closure date in the Closed Date field.
For an organisation, on the Organisation tab, specify when the organisation closed in the To: field and the select the officer who is authorising or reporting this change in the Closed By Officer field.
Click Save.

The record status changes to Closed. A predefined completed action is added to the Actions tab.

Any Inspection summaries that refer to the closed premises are also closed.
Return to the List of Closed Properties screen and repeat for each open property or organisation.

Closing premises made obsolete by street closures

On the Home screen, in the General section, click Closed Streets.

The List of Closed Streets screen appears, listing Street records that are closed and identifying the number of open and closed PP Property and Organisation records linked to that street.
Click the linked Street No of a street.

The General Search screen opens in a separate tab of your browser, listing the linked PP Property and Organisation records.
Click the linked Reference of a property or organisation you want to close.

A Details For {Address} screen opens in a separate tab of your browser.
For a property, on the Address tab, enter the closure date in the Closed Date field.
For an organisation, on the Organisation tab, specify when the organisation closed in the To: field and the select the officer who is authorising or reporting this change in the Closed By Officer field.
Click Save.

The record status changes to Closed. A predefined completed action is added to the Actions tab.

Any Inspection summaries that refer to the closed premises are also closed.
Return to the General Search screen and repeat for each open property and organisation on the street.
Return to the List of Closed Properties screen and repeat for each street.

Permissions

You need the ADMIN-ACCESS-CORPLPG key in your security profile.