Search for Land Charges Search requests in ASSURE

You can search ASSURE for Land Charges Search requests.

1. On the menu bar, click Search and then General Search.

   The General Search screen appears.

2. Enter as many search criteria as you can.

   General Search

   General Search criteria

   Field	Description
   Reference	An identifier for the record or records being sought. For example, the Search Number, Alternative Reference, and so on.
   Name	The name of any person associated with the record or records. For example, the enquirer. Partial searches with a minimum of three characters are allowed.
   Address	The address of any associated person, premises, site, or other location. Use Find Address to search the gazetteer. Tell me more Alternatively, enter broader search criteria directly into the field below the button. Partial searches with a minimum of three characters are allowed (for example, postcode searches).
   Include LPG address data	Whether to include Property records in the search results. This option is available only to system administrators.
   Include only LC data	Whether to include only Land Charges Search records in the search results.
   Select Module	Which specific Land & Property modules you want to search. Click ✚ Add Row and select the required module(s). Click Delete Row to remove an unwanted module. Note: If you provide only General Search criteria, the Select Module dialog opens automatically with all except Land Charges Registration pre-selected.

   Land Charges

   Land Charges criteria

   Field	Description
   Receipt No / Ref	A receipt reference on a fee transaction, or a VAT receipt number.
   Online Channel	The system from which the search originates. All NLIS (National Land Information Service) SSS Postal
   Date Type*	The type of date by which applications are to be searched; for example: Received Date. Received Date Completed Date Printed Date Created Date Updated Date Includes only applications on or after the Date From date, and on or before the Date To date. Click ✚ Add Row to add this date criterion.
   Additional Filter*	Either of the following filters: Search Type Status Click ✚ Add Row to open an Additional Filter dialog in which you can select one or more instances of the selected filter type.
   * You can specify multiple dates and filters. Click Delete Row to remove a date or filter.

   Tip

   If no records are found, try adding a date criterion with a likely range.

3. Click Search.

   The search results are tabulated and paged. You can vary the number of results shown on each page (either 10, 20 or 50 results).

   You can change and reorder the columns in the table by using the Cog menu that appears immediately above and to the left; ASSURE remembers your choices the next time you log in. You can also sort the results by any column, but ASSURE reinstates the default sort order at the next search.

   Show me the optional columns that are most relevant to Land Charges Search requests

   Search results for Application type applications

   Column	Description
   Active	Whether the application is active (Yes) or deactivated (No).
   Module	Set to Land Charges Search.
   Reference	The Search Number, or a Property Reference. If this number is linked, you can click it to open the application in a separate browser tab.
   Details	The cover address of the Land Charges Search request.
   Job Type	The search type, or LPG Property for a Property record.
   Status	The application's current status.
   Name and Address	The name and address of a person who is referenced by the application, depending on who or what was searched for. Typically the first interested party.
   Deactivated Date	When the application was deactivated.
   Validated Date	When the application status became Valid.
   Expiry Date	When the search's questions should be answered (target date).
   Created Date	When the application was created.
   Management Area	The Local Land Charge (LLC) area.
   Online Channel	The originating system; one of NLIS, SSS or Postal.
   Online Reference	A reference number assigned by the originating system.
   VAT Receipt Number Generation	Whether a VAT receipt number is automatically generated for this search.
   VAT Receipt Number	The auto-generated VAT receipt number.
   Alt. Ref. Number	An Alternative Reference for this application.

   If you are not permitted to view a particular application, only its Reference and Details fields are populated.

4. You can select one or more search results and then use the buttons below the table.

   • Tick the checkboxes of individual results to select them.

   • Click Select All to select all the results.

   • Click Select Displayed to select the results on the current page.

   • Click Clear All to de-select all results.

   If you select a Property record you can use the Map to edit the property's geometry (position and boundary).

   Operations on the search results

   Button	Description
   Create Letters	Opens the Documents screen in a separate browser tab, allowing you to create letters or other documents based on the selected items, provided that they all use the same document group.
   Actions	Available only if at least one search is selected: Activate: Activates the selected deactivated searches, effectively reversing the effect of deactivating them. Cancel Search: Cancels the search, or deletes it if it is new. Complete Search: Changes the status of the search to COMPLETE where possible. Deactivate: Deactivates the selected active searches, effectively making them uneditable and unusable. Delete: Deletes the selected deactivated searches, removing them completely from ASSURE and optionally removing any associated documents from NEC Document Management. Re-process Search: Reverts the status of the search, depending on its current status. Search Reconciliation: Reconciles the search, provided that it is in a reconcilable state. Departments: Enables a departmental user to respond to a (partly) reconciled search. Send Email: Emails the Search Report to the enquirer with a covering letter. Print: Displays the Search Report if the status is PRINTED or COMPLETE. NLIS Hard Copy: Causes a Hard Copy message to be sent back to the NLIS Hub and sets the status to COMPLETE. An authority user is then expected to return the Search Report either by post or electronically. Available only for LC Search requests that originated from NLIS and where the status is PRINTED.
   Excel	Exports the selected results to either a Microsoft Excel file (GeneralSearchResult.xlsx) or a PDF file (GeneralSearchResult.pdf). Note: Before exporting to PDF, reduce the number of displayed columns to the minimum required, as the page size is limited to A4 landscape.