Search for Public Protection records in ASSURE

You can search ASSURE for Public Protection records including worksheets, licences, environmental permits, food registrations and so on. You can also search the ASSURE gazetteer for properties and organisations.

1. On the menu bar, click Search and then General Search.

   The General Search screen appears.

2. Enter as many search criteria as you can.

   General Search

   General Search criteria

   Field	Description
   Reference	An identifier for the record or records being sought. For example, an Application Number, Alternative Reference, My Reference, Reference Number, Company Number, Licence Reference, [Environmental] Permit Reference, [Food] Business Number, Animal Feed Business Reference, [Taxi] Plate Number, Corporate UPRN, Property Reference, Organisation Reference, Person Reference, Vehicle Reference, [Contaminated Land] Site Reference, and so on.
   Name	The name of any person associated with the record or records. For example, any applicant, and so on. Partial searches with a minimum of three characters are allowed.
   Telephone Number	The telephone number and email address of any contact identified in an ASSURE Public Protection record. Partial searches with a minimum of three characters are allowed.
   Email
   Address	The address of any associated person, premises, site, or other location. Use Find Address to search the gazetteer. Tell me more Alternatively, enter broader search criteria directly into the field below the button. Partial searches with a minimum of three characters are allowed (for example, postcode searches).

   Worksheet

   Worksheet criteria

   Field	Description
   Date From	Include only worksheets on or after this date.
   Date To	Include only worksheets on or before this date.
   Date For*	The date on the worksheet's Progress tab to which Date From and Date To apply: Received means the Date Received: Actual Date. Completed means the Completed On: Actual Date.
   Outstanding Only	Whether the search is restricted to worksheets where Completed On: Actual Date and Outcome are both blank. This checkbox is not available if Date For is set to Completed.
   ✚ Application	Opens the Application Level Search dialog in which you can select one or more Application codes.
   ✚ Task Group	Opens the Task Group Level Search dialog in which you can select one or more Task Group codes. Use the Search for Codes box to filter the list. The Task Group codes available are constrained by the chosen Application codes.
   ✚ Task	Opens the Task Level Search dialog in which you can select one or more Task Type codes. Use the Search for Codes box to filter the list. The Task Type codes available are constrained by the chosen Application and Task Group codes.
   ✚ Officer	Opens the Officer Level Search dialog in which you can select one or more Officer codes. Use the Search for Codes box to filter the list.
   * Mandatory if Date From or Date To is specified.

   Action Management

   Searches for records with actions that have target dates and match these criteria.

   Action Management criteria

   Field	Description
   Date From	Include only actions with target dates on or after this date.
   Date To	Include only actions with target dates on or before this date.
   Action Code	A specific action to search for.
   Officer	Opens the Officer Level Search dialog in which you can select one or more Officer codes. Use the Search for Codes box to filter the list.
   Outstanding	Whether the search looks only for actions without an actual date.
   Completed	Whether the search looks only for actions with an actual date.

   Property and Organisation

   LPG criteria

   Field	Description
   ✚Area	Opens the Area dialog in which you can select one or more areas.*
   ✚Use	Opens the Use dialog in which you can select one or more property uses (including Trading Standards uses).†
   Status	Whether the search looks for Open or Closed premises (or both).
   * Matched against the Area field on the Address tab. † Matched against the Main Use and any Additional Uses on the Property Use and Trading Standards tabs.

   Vehicle

   Vehicle records criteria

   Field	Description
   Registration	The registration number (number plate).
   Make	The vehicle make (manufacturer).
   Model	The vehicle model.
   Colour	The vehicle colour.
   Plate	The licence (taxi) plate number for this vehicle.

   Animal Feed Business

   Animal Feed Business criteria

   Field	Description
   ✚ Application Type	Opens the Application Type dialog in which you can select one or more types of Animal Feed Business worksheet.
   ✚ Business Type	Opens the Business Type dialog in which you can select one or more Animal Feed Business Type codes.
   ✚ Activity	Opens the Activity dialog in which you can select one or more Animal Feed Activity codes.
   Business State	Whether the search is for Registration (registered businesses) or Approval (approved businesses), or both.
   Reference number	A Registration or Approval number. This number must start with "GB" for a registration or "aGB" for an approval, followed by your authority's three-digit FSA ID plus a unique identifier.
   Status	Whether the search looks for Current or Closed registrations/approvals (or both).

   Contaminated Land

   Contaminated Land records criteria

   Field	Description
   Classification	The classification of the contaminated site.
   Officer	Opens the Officer Level Search dialog in which you can select one or more Officer codes. Use the Search for Codes box to filter the list.
   Status	Whether the search looks for Undetermined, Determined, Registered, or Remediated sites (in any combination).

   Dogs

   Contaminated Land records criteria

   Field	Description
   Find Dog	Opens the Find Dog dialog where you can search for a particular dog in the Dog registry.
   Breed	The dog's breed.
   Colour	The dog's colour.
   Gender	The dog's gender.
   ID Details	The dog's identification details; for example, a microchip number.

   Environmental Permits

   Environmental Permits criteria

   Field	Description
   Environmental Permit Type	The Environmental Permit application type.
   Status	Whether the search looks for Current or Closed permits (or both).

   Food Business

   Food Business criteria

   Field	Description
   ✚ FSA Type	Opens the FSA Type Search dialog in which you can select one or more Food Standards Agency (post-MAFF) food premises types.
   ✚ Current FHRS Rating	Opens the Current FHRS Rating Level Search dialog in which you can select one or more Food Hygiene Rating Scheme statuses, including Awaiting Inspection.
   ✚ Current Food Hygiene	Opens the Current FH Risk Category Level Search dialog in which you can select one or more Food Hygiene Inspection risk categories (typically labelled A to F) or Unrated.
   Status	Whether the search looks for Current or Closed registrations (or both).

   HMO Details

   HMO Details criteria

   Field	Description
   Type of HMO Licence	Which type of licence is applied: Mandatory Additional Selective Not Determined Not Licensable
   No. of Households	Up to the maximum permitted number of households in the HMO.
   No. of Persons	Up to the maximum permitted number of persons in the HMO.
   Status	Whether the search looks for Current or Closed HMOs (or both).

   Licensing

   Licensing criteria

   Field	Description
   Licence Type	A Licence application type. If only this criterion is used, only licences are found (not applications).
   Licence Group	A licence group: Premises, Person, Vehicle, TENS, Occasional.
   Status	Whether the search looks for Current, Expired, Suspended or Closed licences (or all of these).

   Private Water Supplies Details

   Private Water Supplies Details criteria

   Field	Description
   Class of Supply*	The Category 1 (domestic) or Category 2 (commercial) class of the supply.
   Area	The area in which the supply is located.
   Officer	Opens the Officer Level Search dialog in which you can select one or more Officer codes. Use the Search for Codes box to filter the list.
   Type	Whether the search looks for Supply or Outlet details (or both)
   Status	Whether the search looks for Current or Closed supplies (or both).

3. Click Search.

   The search results are tabulated and paged. You can vary the number of results shown on each page (either 10, 20 or 50 results).

   You can change and reorder the columns in the table by using the Cog menu that appears immediately above and to the left; ASSURE remembers your choices the next time you log in. You can also sort the results by any column, but ASSURE reinstates the default sort order at the next search.

   For searches that do not include Action Management criteria, the following columns are available.

   General Search results assuming no Action Management criteria

   Column	Description
   Reference	The reference number of the record. If this reference is linked, you can click it to open the record in a separate browser tab.
   Subject	Describes the subject of the record. This may be a person or organisation (identified by their name and address), a vehicle, or even a dog.
   Job Type	The type of record. This may be an application, worksheet, licence, permit, business, property, organisation, vehicle, person, private water supply (source or outlet), contaminated land site, and so on.
   Transaction Type	For a Licence or Environmental Permit worksheet, the transaction type.
   Details	The information entered on a worksheet's Details tab.
   Status	The record's current status; for example: Closed.
   Officer	The code of the officer who is responsible for the worksheet or record.
   Outcome	The Completion Outcome from a worksheet's Progress tab.
   Name and Address	The name and address of a found person who is referenced by the record.
   Relevance	The relevance of the person identified in the Name and Address column.
   Date Received	The Date Received: or Inspection Date: Actual Date and Time from a worksheet's Progress tab.

   For searches that do include Action Management criteria, only the following columns are available. All other columns are automatically hidden, even if you have configured them to be visible.

   General Search results assuming Action Management criteria

   Column	Description
   Reference	The reference number of the record.
   Subject	Describes the subject of the record.
   Actions	The description of the found action.
   Officer	The code of the officer who is responsible for the action.
   Target Date	The action's target date.
   Actual Date	The action's actual (completion) date.

   If you are not permitted to view a particular worksheet or record, only the Reference, Job Type, Status, and Outcome columns are populated; the other columns are filled with asterisks *******.

4. You can select one or more search results and then use the buttons below the table.

   • Tick the checkboxes of individual results to select them.

   • Click Select All to select all the results.

   • Click Select Displayed to select the results on the current page.

   • Click Clear All to de-select all results.

   Operations on the search results

   Button	Description
   Show N on Map	Opens the Map Search screen and shows the plotted location or boundary of each of the N found items that have them. Some closed records may be omitted.
   Create Letters	Opens the Documents screen, allowing you to create letters or other documents based on the selected items, provided that they all use the same document group.
   Delete	Deletes the selected records or actions, and removes any associated documents from NEC Document Management. ASSURE will tell you if any of the selected records cannot be deleted in this way. The audit log records only the fact that each record has been deleted; all previous audit records that relate to that record are removed.
   Actions	Available only if at least one record is selected: Allocate Officer: Allocates new officers to the selected worksheets. Batch Close: Completes the selected worksheets or actions. Create Action: Adds a given action to the selected records. Create Worksheets: Creates new Licence worksheets for selected licences.
   Export To Excel	Exports the selected results to a Microsoft Excel file (GeneralSearchResult.xlsx).